How to View the Trial Balance

How to View the Trial Balance in Navigator

The Trial Balance (TB) is a key financial report that summarises the balances of all nominal ledger accounts. In Navigator, you can easily access and review the Trial Balance using the steps below.

Step-by-Step Guide

1. Access the Accounts Module

   • From the module headings on the left-hand side of the screen, select Accounts.

2. Navigate to the Trial Balance

   • Click Nominal Ledger.
   • Select Reports.
   • Click Ledger Reports.
   • Use the Report Type drop-down menu to select the required report.

Selecting the Report Type

You have two options when viewing the Trial Balance:

1. Trial Balance

• Select Trial Balance in the report type drop-down menu.
• Choose the desired Month and Year.
• Click Report to generate the summary.

Key Features:

• Provides a summarised view of the Trial Balance using the nominal shortcut format.
• Note: This report does not allow you to drill down into individual nominal ledger details.

2. Extended Trial Balance

• Select Extended Trial Balance in the report type drop-down menu.
• Choose the desired Month and Year.
• Click Report to generate the extended summary.

Key Features:

• Displays the Trial Balance with additional details such as:
  • Sales Categories
  • Parts Franchise
  • Job Type
  • Vehicle Make
  • Vehicle Model
• Allows investigation of nominal codes by double-clicking on a line item.

Drilling Down in the Extended Trial Balance

If you need to investigate a nominal code further:

1. Double-Click on the nominal code line.
2. A new screen will open, showing details for that code.
3. Click Months Transactions and then Report to display individual transactions within the code.

Drilling Down Further into Individual Transactions

• To investigate specific transactions, double-click a transaction line.
• A pop-up will appear with additional details.

From here:

• Click COPY next to the Batch Number to view detailed batch information.
• Click COPY next to Invoice to view a copy of the invoice (if applicable).

Why Use the Trial Balance in Navigator?

The Trial Balance is a fundamental tool for ensuring the accuracy of your financial records. By using the standard or extended view, you can:

• Quickly verify the overall balance of nominal ledger accounts.
• Investigate anomalies or discrepancies.
• Access detailed transaction data for deeper insights into your accounts.