Why You Cannot Reinstate Cancelled Stock Numbers

Understanding Stock Record Cancellation

When a stock record is cancelled, it cannot be reinstated. If the stock record was cancelled in error or needs to be re-entered, a new stock number must be created.

Key Points to Remember:

1. Stock Record is Permanently Removed

   • Once cancelled, the stock record is no longer accessible and cannot be restored.
   • Any associated details, such as purchase costs, sales status, and stock history, will be removed from active records.

2. Creating a New Stock Record

   • If the vehicle or stock item still needs to be recorded, a new stock record must be created.
   • A new stock number will be assigned, and all relevant details must be re-entered.

3. Impact on Linked Transactions

   • Any purchase, sales, or work order history linked to the cancelled record will no longer be associated.
   • Ensure any financial transactions or order processing are reviewed before cancellation.

Before Cancelling a Stock Record

To avoid unnecessary cancellations and the need for re-entry, always check:
✔ All costs are balanced and assigned
✔ The vehicle is de-consigned and unaccepted from stock
✔ The order is fully cancelled
✔ There are no outstanding invoices or payments linked

What to Do If a Stock Record Was Cancelled by Mistake?

• Recreate the stock record under a new stock number.
• Manually transfer relevant details (such as supplier, cost, and stock status) from available records.
• Ensure all financial and sales records align with the new stock record.